Office Administrator

Job Posting

The Connecticut Library Consortium is seeking an Office Administrator to join the CLC team.  Are you a can-do, dynamic and creative team player with a love for problem solving and continuous improvement? Are you looking for an opportunity where you are part of the bigger picture and your skills in organizing and customer service are highly valued? If you answered yes, then this is a great opportunity for you! You will report directly to the Executive Director (ED) and will be responsible for a wide range of office administration, financial support, member support and personnel duties for the Consortium.

This is an ideal position for someone seeking work life-balance; our work hours are Monday – Friday, 35 hours a week with a generous vacation and benefits package.

Our Mission: 

The Connecticut Library Consortium is a statewide membership collaborative serving all types of Connecticut libraries by helping them strengthen their ability to serve their users. We achieve our mission by initiating and facilitating cost-effective services, creating and supporting educational and professional development, and fostering innovation.

Organizational Overview:

As individual organizations, Connecticut libraries provide vital community, educational, and civic services. CLC leverages the “power of we,” enabling individual libraries to do more for their communities, improve efficiencies and reduce costs. CLC provides community, ideas, savings, resource sharing, vision and support to our members, and is uniquely qualified to create statewide shifts in library services, library practices, and perceptions of the value of libraries and librarians Through its ability to work with libraries of all types in Connecticut, CLC impacts library services and communities for the entire state. CLC is a collaborative environment and seeks input and ideas from all team members.

Job Responsibilities:

As the Office Administrator, you will be responsible for the general operations of CLC including:

  • Create invoices and prepare deposits
  • Work with outside bookkeeping service to ensure timely and accurate records
  • Create financial reports at the request of the Executive Director
  • Administer biweekly payroll
  • Administer benefit programs and act as liaison to vendor contacts
  • Prepare contracts
  • Prepare budgets
  • Prepare business filings
  • Prepare compliance documents
  • Maintaining office equipment, supplies, facilities and service contracts
  • Answer questions regarding invoices, payments, AP and AR
  • Assist our members and clients while other staff are out of the office
  • Prepare meeting documents and meeting set up
  • Provide administrative support for the Executive Director (ED)
  • Assist with special projects and programs

 Competencies:

To perform the job successfully, you should demonstrate the following competencies:

  • Self-Management (Time and Priorities) – Demonstrates self-control and an ability to manage time and priorities.
  • Organizing/Planning – Utilizes logical, systematic and orderly procedures to meet objectives.
  • Customer Service – Anticipates, meets or exceeds customer needs, wants and expectations.
  • Goal Orientation – Energetically focuses efforts on meeting a goal, mission or objective.
  • Analytical Problem Solving – Anticipates, analyzes, diagnoses, and resolves problems.
  • Flexibility – Agile in adapting to change.
  • Continuous Learning – Takes initiative in learning and implementing new concepts, technologies and/or methods.
  • Written Communication – Writes clearly, succinctly and understandably.
  • Diplomacy – Effectively handles difficult or sensitive issues by utilizing tact, diplomacy and an understanding of organizational culture, climate and/or politics.
  • Teamwork – Works effectively and productively with others.

Knowledge, Skills & Requirements:

  • Intermediate to advanced understanding of computer systems such as email, internet, and Microsoft software packages such as Word and Excel.
  • Intermediate to advanced understanding of invoicing and customer management systems.
  • Basic to intermediate knowledge of business/nonprofit accounting concepts, budgeting, audit reporting, non-profit financial management (grant reporting), accounting software like QuickBooks, state & federal legal filing and documentation requirements, and general records maintenance & business records retention guidelines.
  • Basic knowledge of human resource/personnel regulations.
  • Ability and willingness to learn new software programs.
  • Excellent written and oral communication.
  • Excellent attention to detail and organization.
  • Excellent customer service skills for phone and email communication.
  • Strong sensitivity to time efficiencies without compromising quality and accuracy.
  • Ability to multi-task and work with many interruptions.
  • Able to work without supervision.
  • Excellent team and “can-do” attitude.
  • Continuous improvement philosophy.
  • Problem solving ability.

Full job description is available at: 30TUctlibrarians.org/OAJD

Salary range: $42,000 – $52,000 depending on experience. 35 hour work week. Generous benefits include health insurance, dental insurance, life insurance, paid vacation, and retirement savings plan.

CLC is an affirmative action, equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

Send resume with cover letter to:  30Thr@ctlibrarians.org by October 5, 2018.

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